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Privacy statement

This is the privacy statement of IF Solutions BV (hereinafter referred to as “IF Solutions” or “we”), applicable to all its activities involving both clients and professionals. IF Solutions is committed to protecting the privacy of everyone it conducts business with. We therefore offer assurance that all shared personal data will be processed with care and confidentiality (processing concerns every action regarding personal data from collection to destruction, including consultation, storage, sharing with third parties and deletion). In this respect, IF Solutions will always act in accordance with the General Data Protection Regulation (GDPR).

The purpose of all our processing activities is to mediate professionals to both interim and permanent projects/positions. These services cannot be performed without your personal data. 

Rights

Before proceeding further, we would like to remind you of your rights. 
  • The right to erasure. You have the right to have your personal data 'erased'. You may withdraw your consent and you may make a request (via info@if-solutions.nl) to have your data removed from our systems. 
  • The right of access. You have the right to see the personal data we process about you. 
  • The right to rectification and supplementation. You have the right to amend or supplement your personal data. 
  • The right to restriction. You have the right to restrict the processing of your personal data.
  • The right to data portability. You have the right to have your personal data transferred. 
  • The right to human arbitration regarding decisions (concerning automated decision making and profiling). 
  • The right to object to personal data processing and to file a complaint with the Dutch Data Protection Authority (DPA).

Contents

Registration 
Application 
Placement 
Clients
Google Analytics 
Other 

Contact information
IF Solutions BV
Kees van Dongenlaan 44
3161 DL Rhoon
The Netherlands
www.if-solutions.nl

Registration

What personal data do we process and why?

Before you register with IF Solutions, we need some information to assess your application and contact you. We therefore require the following: 

  • Title
  • Name
  • E-mail address
  • Telephone number
  • Postal code and house number
  • Current CV containing employment history and education
  • Availability date
  • Interest in an interim project, a permanent position or both 

Retention of your personal data 

We will retain your data for one year in order to contact you about projects or vacancies. Beyond this period, we will either ask permission to extend the retention for an additional year or your data will be anonymised. Following placement, we will retain your data for seven years. Consult the Placement section for more information.

How we might share your personal data 

We will not share your data upon registration. We will only ever share relevant data with a potential client when you are applying for a position. We will never do so without informing you in advance. Consult the Applications section for more information.

Other 

Additionally supplied, unrequested personal data will be carefully retained. We assume you are sharing your data voluntarily and consent to its processing by IF Solutions.
 

Application

What personal data do we process and why? 

Before submitting an application through IF Solutions, we need some information to assess your application and contact you. We therefore require the following: 

  • Title
  • Name
  • E-mail address
  • Telephone number
  • Postal code and house number
  • Current CV containing employment history and education
  • Cover letter

Retention of your personal data

Data received in response to a job application is stored for one year. Beyond this period, we will either ask for permission to extend the retention or your data will be anonymised.

In the event of an unsuccessful application, we will ask your permission to contact you about other vacancies, should your profile show potential. In such cases, we will retain your data for one year. Beyond this period, we will either ask for permission to extend the retention or your data will be anonymised. When carrying out an interim project through us, your data will be retained for seven years. Consult the Placement section for more information. 

How we might share your personal data

When we introduce you to a potential client, we will share your name, place of residence, CV and cover letter. No introductions will be made without informing you first. 
For some projects, we work through an internal hiring agency, managed service provider or broker. In these cases, relevant data may be shared. Again, we will not do this without first informing you.

Other 

Additionally supplied, unrequested personal data will be carefully retained. We assume you are sharing your data voluntarily and consent to its processing by IF Solutions.
We send out a newsletter to the professionals and clients on our database approximately four times each year. The bottom of the newsletter features an opportunity to unsubscribe.
 

Placement

What personal data do we process and why?

IF Solutions maintains an up-to-date record of everyone we have placed on an interim project. This is a requirement of the Tax Administration. In addition to the personal data already processed at the time of your application/registration, the following data and/or documents may be processed, depending on the client's screening policy. 

Self-employed/freelance

  • Recent Chamber of Commerce extract
  • VAT number
  • Business liability insurance policy
  • Certificate of good conduct
  • Identity verification form
  • Copy of diploma regarding highest level of educational attainment
  • If applicable, proof of registration in any professional/vocational directory and other relevant diplomas and certificates

Payroll 

  • Certificate of good conduct
  • Identity verification form
  • Copy of diploma regarding highest level of educational attainment
  • If applicable, proof of registration in any professional/vocational directory and other relevant diplomas and certificates

Personal data required for salary payment will only be processed directly by our payroll partner and never by us. 

Retention of your personal data 

If you have been placed through us, we are obliged by Tax Administration legislation to retain your data for seven years. These seven years commence upon project completion.

How we might share your personal data

The above personal data is generally solely used for our own records. For certification(s), we are audited every six to 12 months by an auditing party. The possibility exists, therefore, that an auditor may view your file.

Other 

Additionally supplied, unrequested personal data will be carefully retained. We assume you are sharing your data voluntarily and consent to its processing by IF Solutions.
 

Clients

What personal data do we process and why?

We process the following data in order to get in touch with the contact person(s) at a client's office and to obtain digital signatures for contract documents: 

  • Title
  • Name
  • E-mail address
  • Telephone number
  • Position

How we might share your personal data

We will only ever use your data for our own purposes and will never share it with third parties. 

Other 

We send out a newsletter to the professionals and clients on our database approximately four times each year. The bottom of the newsletter features an opportunity to unsubscribe. 
 

Google Analytics

IF Solutions uses Google Analytics to anonymously analyse and understand how people use this website. We do this to make informed decisions regarding the website and to provide you with an optimal online experience. We have taken the following measures to fully protect your privacy. 

  • We have signed a processing agreement with Google
  • The last octet of your IP address is masked
  • We have turned off all possibilities offered by Google to 'share data with Google’ 
  • We do not use other Google services in combination with Google Analytics cookies 

Other

We have signed an agreement with all parties processing data on our behalf. This means we have clear agreements about what data they will process for us and how this is secured, ensuring optimal privacy. If you would like more information, please get in touch with us at info@if-solutions.nl. IF Solutions reserves the right to change this privacy statement. We advise you to check this statement regularly for changes.
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